SetaflowEnquiry-to-cash control for businesses that sell, install and service
No enquiry missed. No follow-up forgotten. No renewal or payment lost.
Setaflow chases every enquiry from Meta ads, Google ads, WhatsApp and other platform ads to a quote and an advance. Then it closes every AMC visit with photos, a certificate and the next renewal.
CCCity ClinicNEFT · advance for Q-1042₹12,000Confirm
Screenshot checked for you
Dues overdue3
GHGreen HomesFinal bill · Anu₹2,40,000Remind
MMMr. MehtaMilestone 2 · Karthik₹38,500Remind
CCCity ClinicAMC renewal · Anu₹15,000Remind
Every due has a name
Set up for your trade in five working days
Lifts and elevatorsFire safetyRooftop solarWater treatment, RO and STPAC and HVACCCTV and securityInteriors and modular kitchensYour trade? Ask usLifts and elevatorsFire safetyRooftop solarWater treatment, RO and STPAC and HVACCCTV and securityInteriors and modular kitchensYour trade? Ask usLifts and elevatorsFire safetyRooftop solarWater treatment, RO and STPAC and HVACCCTV and securityInteriors and modular kitchensYour trade? Ask us
The problem
You pay for every enquiry. The money leaks after it arrives.
Six places the money leaks in businesses that buy leads and run AMCs. Setaflow finds each one and puts a name and a date next to it.
01
Junk you paid for
Wrong numbers and people who never enquired, charged at full ad price.
Enquiry · Meta adsWrong number
02
Real enquiries nobody chased
The enquiry came in at 9 pm. By morning they had booked someone else.
Enquiry · 9 pmBooked someone else
03
Quotes that went quiet
Sent on WhatsApp, seen, and then nobody followed up.
Quote sent Seen
04
Free work, no advance
The survey, the design and the BOQ went out before a rupee came in.
Survey · Design · BOQAdvance ₹0
05
AMC renewals that lapsed
The contract ended, nobody sent the renewal quote, and a rival did.
AMC contract endedNo renewal quote
06
Dues nobody chased
The job was finished months ago. The last payment is still pending.
Last paymentPending
The solution
One product, three desks. One record from enquiry to renewal.
Each enquiry becomes one record. The same record carries the quote, the advance, the job, the AMC visits and every payment, so nothing falls between two tools.
One record
Each enquiry becomes one record, from the first message to the last payment and the next renewal.
Monday review · 6 to 12 OctLeads38 enquiries, 9 junk (6 from the summer ad). 4 replied late.Quotes5 open for over 7 days. 2 visits with no advance. 1 owner override.Service14 visits, 14 certificates sent. 3 renewals due this month.Money₹3.2 L collected. ₹2.9 L overdue over 30 days.
Open Monday review
Monday review
One WhatsApp note every Monday: what slipped last week, who in your team will fix it, and by which date.
Advance 30%: ₹93,000Pay by the link, or by UPI, NEFT or cheque.Pay advance
Paid by NEFT. Sharing the UTR.
Milestone invoiceOn the same record as the job.
Message
Enquiries186
Never answered9
Certificate sent4:13 pm
Reminded at60, 30 and 7 days
Advances collected₹2.4 lakh
Quotes open 7+ days₹6.3 lakh
Advance first
No costly site work until the advance is in.
Your surveys, designs and BOQs are worth money. Setaflow sends the quote on WhatsApp, puts the payment link on the same message, and keeps the next stage locked until the advance is confirmed: paid by the link, or paid by UPI, NEFT or cheque and recorded by your staff with the UTR for you to confirm.
Advance on this quote30%
Paid before installation₹93,000
The advance goes straight to your own account, by link, UPI, NEFT or cheque. Nothing passes through us.
Only the owner can override the lock, and every override shows on Monday.
A quote with no reply gets a nudge on day 2, 5 and 9, then stops.
‹S
Sun Power SolarBusiness account
Today
Quote_5kW_Solar.pdfPDF · 2 pages
Your quote for the 5 kW rooftop system is attached. Total ₹3,10,000. Approve it and pay the 30% advance of ₹93,000 to book installation.
Approve quotePay advance ₹93,000
Approved. Paying now.
Job stage
Installation Locked Advance confirmed
Locked until 30% advance is paid
AMC and service
Every AMC visit ends in proof, a certificate and the next renewal.
For lift, fire safety, solar, water, AC and CCTV businesses, the AMC is where the yearly money is. Setaflow makes sure each visit is proven and each contract is renewed on time.
Job done. 3 photos attached.
PDFService certificate · Lift 2Visit 14 Oct 2026 · next visit due 13 Nov 2026
Certificate goes outWithin a minute
Renewal reminders60 · 30 · 7 days
Photo proof
Technicians close jobs on their own WhatsApp, with photos from the site.
Certificate
A certificate your customer can file goes out within a minute of the visit.
Renewal
Renewal reminders go out 60, 30 and 7 days before the contract ends, with the quote ready.
AMC at handover
An AMC is created at handover, so a one-time install becomes yearly revenue.
Your team keeps working on WhatsApp.
RPKRavi, Priya and Karthik Sales and technicians
Job done. 3 photos attached.
Site visit confirmed for tomorrow, 11:00 am.
Technicians: no app, no login
Jobs arrive on their own WhatsApp, and they mark them done there.
Sales: one shared number
Every chat sits on the business number, not on someone's personal phone.
The record stays when staff leave
Every enquiry, quote, job and payment stays with the business.
Trades
Set up for your trade in five working days.
Same workflow, your words. Stages, questions, certificates and messages in English and Indian regional languages come set up for your trade.
Visit counts are our starting setup. You change them to match your contracts.
Any chatbot can answer the chat. Setaflow makes sure it turns into cash.
CRMYour CRM
Setaflow
Setaflow sits beside it
Already use a CRM? Keep it.
Setaflow sits beside it. It goes live in five working days, keeps technicians on WhatsApp with no app, locks costly work until the advance is in, and creates the AMC at handover.
Bulk messagesJobsRenewals
Built for follow-up, not bulk messages
Setaflow is not a bulk-message tool. It makes sure the enquiries you already paid for become jobs, and the jobs become renewals.
Enquiries
Jobs and quotes
Contracts and payments
Your number, your data
The WhatsApp number stays yours, and you can export everything at any time.
20 minStep 1 · Free
Check if Setaflow fits
We check that you pay for your own enquiries, quote after a site visit or run AMCs, and that your jobs are about ₹1 lakh or more.
48 hrsStep 2 · Free
See what leaked
Send your last 90 days of enquiries and your last 40 enquiry chats, no picking. You get one page: what leaked, the money at risk, and ten enquiries to call today.
45 daysStep 3 · ₹25,000
Run it on your business
We set it up for your trade, measure against your last 90 days, and credit the fee to your yearly plan if you continue. WhatsApp usage up to ₹2,000 is included.
No. It is the control desk for the money between an enquiry and the final payment and renewal. If you already use a CRM, keep it. Setaflow works beside it.
Can it bring in my IndiaMART and Justdial leads?
Yes. IndiaMART enquiries are pulled in every 15 minutes, and Justdial leads arrive the moment Justdial sends them. Each one lands with its source.
Does it work for lift and fire safety AMCs?
Yes. The service desk runs AMC visits on WhatsApp, sends a certificate after each visit, and reminds you 60, 30 and 7 days before each contract ends.
Do my technicians need a new app?
No. Technicians work on their own WhatsApp. Sales use one shared business number, and the WhatsApp Business app can stay on it.
What will Meta charge us?
Meta bills your own WhatsApp account directly, at Meta's rate. We add nothing. Before you sign, we estimate your monthly Meta bill from your volume, including messages to your own staff.
Why no free trial?
Setting up your trade, loading your records and training your team takes our people two to three days. The leak check is free; the pilot is paid and adjusted against Core.
Where do you work?
We're based in Chennai and start with businesses across Tamil Nadu, including Chennai, Coimbatore, Madurai and Trichy. Messages to your customers can go in Tamil or English.
Is our data ours?
Yes. Your WhatsApp number stays yours, and you can export your enquiries, jobs, quotes, contracts and payments at any time.
My trade isn't on your list. Will it work?
If you quote after a site visit, take an advance, install and then service, yes. In the five working days we set up your stages, the three questions, the certificate and the messages for your trade.
Approved. Paying now.
Renewal quote sentReminded at 60, 30 and 7 days
Send us your last 90 days of enquiries. In 48 hours we'll show you where the money went.
